Job Overview
The Sr. Admin Executive is responsible for providing comprehensive administrative support across the organization, including managing employee records, scheduling meetings, coordinating travel arrangements, and overseeing vendor relationships. This role involves reviewing reports from junior staff to ensure accuracy and consistency, managing office infrastructure and equipment maintenance, and handling a variety of executive support tasks such as calendar management, expense reporting, and document preparation. The Sr. Admin Executive also manages pantry stock, organizes corporate events, maintains attendance systems, and supports employee welfare activities, ensuring smooth daily operations and effective communication within the organization.
Roles & Responsibilities:
•Manage employee records and attendance systems
•Schedule and coordinate meetings and travel arrangements
•Review and finalize reports submitted by junior staff
•Oversee vendor sourcing, negotiation, coordination, and relationship management
•Maintain office equipment and infrastructure, coordinating repairs as needed
•Handle calendar management, expense report preparation, and document creation
•Manage pantry stock and office supplies, including purchasing and inventory control
•Organize corporate events and employee welfare activities
•Prepare statistical and budget reports
•Greet and assist visitors
•Handle billing and meeting program logistics
•Comprehensive onboarding and training materials on company administrative processes
•Templates for reports, expense reports, and meeting agendas
•Checklists for vendor management and office maintenance procedures
•Quality assurance standards for document review and report accuracy
•Access to HRIS, ERP, and project management system user guides
•Guidelines for employee welfare program management
Qualification:
•Bachelor’s degree or equivalent experience
•Minimum 5 years of administrative experience with team management
•Proficiency in MS Office and office equipment usage
Location: Vadodara
Shift Timings: 10 AM- 7 PM